2019 Conference Registration

Pre-registration is Open!

2019 Conference Registration Fees


Dec 22nd
Jan 7th
Conference Registration
(no dinner this year)
Short Courses 1, 3, & 4
Short Course 2
Mini Courses
Field Trips

Pre-register Online:

Online registration is simple and secure. If you want to make one payment for multiple individuals you are registering, you can do that too. Just follow the instructions. If you are registering more than a dozen folks, contact us and we'll help speed up the registration process. 

Be prepared to provide credit or debit card payment information at the time of your online registration. Make online registration payments with a credit or debit card. VISA, Master Card, Discover and American Express are accepted. No checks are accepted through the online system. If you must pay with a check, please register via mail. 

Once payment is made, you will be provided a printable confirmation for your records.   

Pre-Register via Mail: 

Please complete a separate registration form for each individual registering. 

Your check, made payable to Southern SAWG, or your credit card information must accompany your mailed-in registration form.  

You will receive via email, or USPS, a confirmation of your registration within two weeks of receipt of your payment. For large groups, confirmations will be provided only to the group contact. 

Click here to download a registration form. (pdf) 

Personal or institutional checks or credit card information must accompany your registration form. There will be 15% charge for refunds before December 22, 2018. After December 22nd there will be a 30% charge for refunds. After January 7, 2019 there will be a 50% charge for refunds, except fees for special events that are cancelled or sold out. Check for sold out events at www.ssawg.org/conference. General conference registration availability is unlimited.


By registering for this Southern SAWG conference, participants give Southern SAWG permission to use photos and video footage captured in the context of the conference for educational, promotional and archival purposes. No photographing, audio recording or video recording is allowed without permission from Southern SAWG.

Questions about your registration? Email Chandra Hinton, or call 479-799-1235. 

Sold Out Policy

Space is limited for field trips, short courses and mini courses. If one is sold out, we will immediately indicate that it is sold out on our registration and program web pages. Our online pre-registration system will not allow you to register for a sold out event. But if we receive your mailed-in registration for a field trip or course that has sold out, we will immediately notify you and offer you an alternative. A refund for sold out field trips or courses will be provided if desired.

We do not create waiting lists. If the field trip of your choice is sold out before you secure a ticket, you may standby at departure time to purchase seats that may become available at the last minute.

Though we have never had to cancel a field trip, field trips may be cancelled if minimum registration is not reached. You will be immediately notified and a refund will be provided if we cancel due to low registration.

We do not provide refunds due to inclement weather. But we highly recommend you wear clothing and footwear suitable for January.