2017 Conference Registration

It is a great help to us if you pre-register for this conference. While we will gladly accept walk-up registrations in Lexington, we give you a price break as encouragement to pre-register.

Payment must be received at the time of your registration. No reservation will be held without payment and no vouchers or purchase orders will be accepted. If you work for an institution that operates with purchase orders and vouchers, you must register with a personal check or credit card, then seek reimbursement from your institution. 

We accept, via mail, checks made payable to Southern SAWG. We accept, via mail and online, VISA, Master Card, American Express and Discover credit cards.

Registration Fees


Dec 21st
Jan 12th
Conference Registration with Banquet Dinner
Short Courses
Organic Agriculture Research Symposium
Mini Courses
Field Trips
Extra Banquet Dinner Ticket

Pre-register Online:

Online registration is simple and secure. If you want to make one payment for multiple individuals you are registering, you can do that too. Just follow the instructions. If you are registering more than a dozen folks, contact us and we'll help speed up the registration process. 

Be prepared to provide credit or debit card payment information at the time of your online registration. Make online registration payments with a credit or debit card. VISA, Master Card, Discover and American Express are accepted. No checks are accepted through the online system. If you must pay with a check, please register via mail. 

Once payment is made, you will be provided a printable confirmation for your records.   

Click here to pre-register online:


Pre-Register via Mail: 

Please complete a separate registration form for each individual registering. 

Your check, made payable to Southern SAWG, or your credit card information must accompany your mailed-in registration form.  

You will receive via email, or USPS, a confirmation of your registration within two weeks of receipt of your payment. For large groups, confirmations will be provided only to the group contact. 

Click here to download a registration form. (pdf) 


Questions about your registration? Email Chandra Hinton, or call 479-799-1235. 

We cannot accept pre-registrations after 11:59 p.m. Central Time on January 12, 2017. After this date, please plan to register at the conference site.

There will be a 10% charge for refunds requested before December 21, 2016. The only refunds paid after December 21, 2016 will be fees paid for special events that are cancelled or are sold out. When events sell out, we will immediately indicate this on the conference registration pages to prevent you from registering for an event that is no longer available.



By registering for this Southern SAWG conference, participants give Southern SAWG permission to use photos and video footage captured in the context of the conference for educational, promotional and archival purposes. No photographing, audio recording or video recording is allowed without permission from Southern SAWG.


Sold Out Policy

Space is limited for field trips, short courses and mini courses. If one is sold out, we will immediately indicate that it is sold out on our registration and program web pages. Our online pre-registration system will not allow you to register for a sold out event. But if we receive your mailed-in registration for a field trip or course that has sold out, we will immediately notify you and offer you an alternative. A refund for sold out field trips or courses will be provided if desired.

We do not create waiting lists. If the field trip of your choice is sold out before you secure a ticket, you may standby at departure time to purchase seats that may become available at the last minute.

Though we have never had to cancel a field trip, field trips may be cancelled if minimum registration is not reached. You will be immediately notified and a refund will be provided if we cancel due to low registration.

We do not provide refunds due to inclement weather. But we highly recommend you wear clothing and footwear suitable for January.

Should the conference registration exceed our expectations, dinner tickets may not be available for late registrants.